Beeck Center Georgetown University Beeck Center: Social Impact + Innovation

Director of Operations + Finance

Job Description

Job Overview

The Beeck Center for Social Impact + Innovation is looking for a process-oriented, yet adaptive candidate to fill the open Director of Operations + Finance position. The Director of Operations + Finance for the Beeck Center is an integral role for the day-to-day functions and future planning of the organization. With training and oversight from the Managing Director, the Director of Operations + Finance will be responsible for the planning and execution of operations functions including procurement, contracts, people operations, and finances as well as serving in a leadership role within the Beeck Center management team.

A successful candidate will be detail-oriented and thrive in a collaborative environment. This position will require the ability to navigate competing priorities, engage various stakeholders, serve as a central node for the Center’s team, and synthesize complex information into streamlined communications. This is a great opportunity for candidates interested not only in financial management, but also playing a leadership role in our growing operations and fostering an inclusive culture.

Before submitting your application to Georgetown University, visit the Beeck Center’s careers page to learn more about the recruiting process, timeline, and supplemental application requirements.

Work Interactions

The Director of Operations + Finance will report to the Managing Director, Molly Porter. The Director will work collaboratively across the organization, particularly with the Center leadership team, to bring a strong operational perspective to organizational and programmatic initiatives. The Director will also work in close partnership with the Operations Manager, Jack Dobkin, on priority people operations initiatives. A successful candidate will also build relationships with other centers and contacts inside and outside of Georgetown University, sharing resources and leading practices.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website.

With the hybrid designation, this role will be expected to work two (2) days per week from the Beeck Center’s two office spaces in Washington, D.C.: one on Georgetown University’s Main Campus and a second downtown on Georgetown’s Capitol Campus. We prioritize spending time in person with our student analysts for collaboration and career development as well as building relations across the various other centers on campus.

The Beeck Center operates as a distributed team, with some team members working remotely and others working in-person in our Washington, D.C. offices. A distributed team means there will be heavy reliance on asynchronous communication channels such as Slack, Asana, and email while also having many meetings fully virtual or hybrid to include remote employees, using Zoom.

Responsibilities

Organizational Financial Management (25%)

  • Create overall Beeck Center budget, factoring in various funding sources, personnel, rates and time horizons
  • Utilize historical spend analysis to forecast our future outlays for each program area, key events, and the overall budget of the Center
  • Be a thought partner in bringing a strong finance and operations perspective to all of our program management and the leadership team
  • Develop plans and models in support of Center’s financial sustainability planning
  • Prepare, maintain and reconcile financial reporting and operating budgets for ongoing management use and for semi-annual presentation to the Advisory Board
  • Develop budgets for grant proposals and help manage financial compliance with grant requirements
  • Collaborate with project leaders on budget development and provide tools and training for staff members

Internal Operations (25%)

  • Oversee the evaluation, adoption and implementation of digital platforms that all the Beeck Center to operate as a distributed team
  • Research trends and best practices for operating as a distributed and hybrid team
  • Serve as point of contact for all in-person office operations issues, delegating to other team members as relevant
  • Support coordination of Beeck Center retreats and “work weeks” bringing the full team together in-person for work activities and social engagement
  • Partner with Center leadership to share announcements and key priorities

People Operations (25%)

  • Support the implementation of the Beeck Center’s equity roadmap and ongoing improvements to people operations, centered on DEIB values
  • Work collaboratively with Operations Manager to support the Beeck Center team on the full lifecycle of employment from recruitment, retention efforts and onboarding/offboarding
  • Support administrative set up and approval for all Beeck Center positions, including advising on hiring processes, job descriptions, designations, compensation and hiring mechanism
  • Facilitate annual performance review process (via GU protocols) and professional development planning

Procurement + Contracting (25%)

  • Manage all procurement and purchasing of goods and services
  • Collaboratively work with Programs teams to develop Requests for Proposal and source proposals from vendors
  • Draft contract agreements and supporting documentation as required by Georgetown policy
  • Ensure compliance and process with Georgetown University policy and approval processes
  • Coordinate payment process with vendors and sub-grantees

Qualifications

  • Bachelor’s degree in economics, finance or accounting or related subject
  • 8+ years of experience in relevant operational or financial experience
  • Commitment to advancing diversity, equity, inclusion, and belonging (DEIB)
  • Patience, diligence and resourcefulness in navigating complex bureaucratic processes
  • Demonstrated experience in financial management and reporting, including budgeting and forecasting.
  • Familiarity running procurement and contracting processes
  • Adept at working in collaboration, managing stakeholder relationships and organizing complex information
  • Experience in human resources management, including recruiting, hiring, onboarding and performance management
  • Proficiency in Google Suite products, project management and collaborative platforms; and a quick learning curve to adapt to new programs (i.e., Asana, Slack, Google docs, Airtable)
  • Ability to manage – and be both organized and flexible – in a complex, multi-faced environment that requires continuous monitoring of priorities
  • Exceptional communications skills, to include maintenance of confidentiality

Preferred qualifications:

  • Prior experience working with Georgetown University business processes and Georgetown Management System

Salary, Benefits, and Employment Term

The Director of Operations + Finance is a full-time, two-year term. The salary band for this position is $110,000-$140,000, commensurate with experience, and includes full benefits. See the Georgetown University Benefits Guide here. Benefits include paid sick and holiday leave, as well as comprehensive health, dental and vision insurance, as well as generous 401k program and Tuition Assistance Program after one year of service.

Sponsored Project Management

As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor’s requirements and University’s policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

  • Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
  • Review salary distributions to ensure that they reasonably reflect employees’ level of effort on project. Review associated fringe benefits for accuracy;
  • Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
  • Review the calculation of indirect cost recovery to ensure accuracy;
  • Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
  • Complete the Financial Status Report (FSR) worksheets timely and accurately; and
  • Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Before You Apply

Please visit the Beeck Center’s careers page to review more details regarding the recruitment timeline and supplemental questions, which may be helpful to guide your Georgetown application.

Application Process

Step 1: Beeck Center Supplemental Application  (contact details, four (4) short-answer questions, interview logistical questions)

Step 2: Georgetown University Application (standard resume — no cover letter needed)

DEADLINE: The deadline for this application in order to be considered is Wednesday, May 8, 2024.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must apply for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.